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Procurement vs. Purchasing: What is in a name?

Posted on Wednesday, January 17 by Registered CommenterDavid Rae | Comments6 Comments

In late December I chaired a roundtable focusing on procurement talent. We discussed how the changing role of procurement has resulted in a considerable skills shortage within the profession (full write-up available in the next edition of the European Leaders In Procurement magazine). A number of interesting points were raised, however, the one that caused most debate was the issue of how the profession was perceived by the business world, and how this effected the attraction of new blood. Central to this, how the profession was named.

Procurement vs. Purchasing. In short, the consensus around the table was that ‘purchasing’ was still viewed by much of the business world as an administrative function, linked back to order management. Whilst ‘procurement’ steps away from the transactional side and is seen as more of a strategic function.

Here is a excerpt from the article ‘Talent Scouts’ which will be featured in the next edition of the European Leaders In Procurement magazine.

Friedhelm Felten Maybe there’s a language issue here. When we want to set ourselves up in a strategic position in a company we use the word procurement. But you also hear the word purchasing. If I see the word purchasing I think of order management and so on. For me it's a key starting point. It’s about how you position yourself to the business community.

Manja Thiry There is a lot of confusion over this. The terms “procurement” and “purchasing” have been used interchangeably.

David Cowell The meaning is very similar. But we’ve moved to a different wording to identify a change in the organisation. A few years ago we were known as purchasing but we consciously decided to use the word procurement. It meant we were going to be strategic, we were going to do things differently and be part of the business connected to the other functions. One way of getting people’s attention to this was to change the name. But having done that, purchasing, by definition, becomes the transactional piece and procurement becomes the strategic piece.

Tom de Bruin It’s all part of making the role and function more sexy, of establishing a brand to attract talent.

So, what's in the name?

The point of this blog entry is to continue the debate. If anyone has any feedback or thoughts around this topic I love to hear them.

Comments please!

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Reader Comments (6)

I work for a global IT company and in our UK business, we call our strategic division "Procurement" and our operational division "Purchasing". What's interesting is that our businesses based in Europe (France/Netherlands) prefer to use the exact opposite. i.e. "Purchasing" is strategic. Nice to add to the confusion.
January 17, 2007 | Unregistered CommenterJames Hammersley
In my view the industry have the last years created a standard which really puts purchasing as overall definition of our field. The purchasing process and function is then broken down into sourcing and procurement (sometimes procure to pay) processes.

Sourcing would be the term for the strategic activities of analysing the supply market, selecting and contracting preferred suppliers wheras procurement would be the day to day tactical and operational buying activities. Consistent with this we have solutions providers that sell eSourcing and eProcurement solutions that support those two processes.

I would argue that supply management, supplier relationship management and spend management would be comparable terms to purchasing as well.

//Peter
January 23, 2007 | Unregistered Commenter Peter Lageson
In my view, Procurement is looking after the 3 drivers of the company indirect costs: Price, Usages and Policy. So, in addition to the key and traditional role of purchasing departments aiming to negotiate the best possible Price for the best possible SLAs, Procurement departments responsibility covers the optimization of the specifications, the purchasing processes and the usages of the purchased goods and services. It also covers the company sourcing policy for each type of products and services (Local/Global/Central, Buy/lease, in/outsourcing,...)
January 23, 2007 | Unregistered CommenterHoucine ABAAB
During my studies at the University of Economics we differentiated between those 2 terms. Procurement has wider meaning, while Purchasing is only one part of Procurement. Under term Procurement is meant everything from sourcing, dealing with vendors etc. while Purchasing is the very last phase of Procurement where companies are buying goods & services.
January 31, 2007 | Unregistered CommenterLukas
Procurement refers to the overall process of acquiring a product or service. Depending on the circumstances, it may include some or all of the following: identifying a need, specifying the requirements to fulfill the need, identifying potential suppliers, soliciting bids and proposals, evaluating bids and proposals, awarding contracts or purchase orders, tracking progress and ensuring compliance, taking delivery, inspecting and inventorying the deliverable, and paying the supplier. While purchasing is a single part of procurement. It refers to get something in exchange for money.
March 13, 2008 | Unregistered CommenterAJ
Hi all, I'd like to say that through my experience as SCM consultant have also seen many misunderstandings about these two concepts.
I take on the following explanations to make, at least to myself and to my colleages, clear:
Procurement: the act of procuring the sourcing of something purchased from one point (the source) to the destination. That is, it is about the logistics needed to take the service/goods from their origing to a geographic area that is at workable distance from the final point. In logistics it can be the previous phase of inbound logistics to manufacturing sites.

As to purchasing, it is the act of buying (from a administrative / financial perspective) the service or good to be procured. However, it must not be thought as only being an administrative task, since it comprises the activities of supplier search, negotiation, price settlement, delivery agreement, etc. Thence this administrative (as any order management taks) has to do with technical knowledge depending on which step of the supply chain your are standing at (i.e.: sourcing supplies or shipping/delivery final products, etc).

Regards
Francisco
May 22, 2008 | Unregistered CommenterFrancisco Perez

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